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2-Professional Invoicing

1. Initial Agreement:

  • Once the project scope and deliverables are agreed upon, we draft a clear and detailed proposal. This proposal includes a breakdown of costs, timelines, and payment terms, ensuring transparency and mutual understanding.

2. Generating the Invoice:

  • Using our invoicing software, we generate a professional invoice. The invoice includes our company details, client information, a unique invoice number, and the date of issue, in compliance with UK regulations.

3. Itemised Breakdown:

  • The invoice provides an itemised breakdown of all services rendered, including pre-production, production, post-production, and any additional services. This clarity ensures that clients understand exactly what they are paying for.

4. VAT Compliance:

  • As a UK-based company, we ensure our invoices comply with VAT regulations. The VAT amount is clearly listed, ensuring full compliance with HMRC requirements.

5. Payment Terms:

  • Our standard payment terms are clearly stated, typically net 14 days. We accept bank transfer as the payment method. We will soon accept payments from online payment platforms, making the process convenient for our clients.

6. Sending the Invoice:

  • The invoice is sent to the client via email, accompanied by a polite cover letter thanking them for their business and outlining the next steps. We also provide a link to our secure payment portal for easy online payments.

7. Tracking and Follow-Up:

  • We use our invoicing software to track the status of each invoice, ensuring timely payments. If an invoice remains unpaid after the due date, we send a gentle reminder, followed by additional follow-ups if necessary.

8. Record Keeping:

  • All invoices and payment records are securely stored, both digitally and physically, in compliance with UK record-keeping regulations. We maintain these records for a minimum of six years, as required by HMRC.

9. Client Support:

  • Our finance team is always available to assist clients with any queries or concerns regarding their invoice. We strive to provide exceptional support, ensuring a smooth and hassle-free invoicing experience.

10. Receipt and Confirmation:

  • Upon receiving payment, we promptly send a receipt to the client, confirming the transaction. This receipt includes details of the payment and the remaining balance, if any.

11. Financial Review:

  • nternally, we conduct regular financial reviews to ensure all invoicing and payment processes are running smoothly. This review helps us maintain high standards of accuracy and efficiency in our financial operations.

  • At BUBI Productions, our invoicing process is designed to be transparent, efficient, and compliant with UK regulations, ensuring a seamless experience for our clients.

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